Q. What criteria are used for granting licenses for Microsoft 365 Copilot?
A. In principle, licenses are assigned based on the following conditions.
*From January 2025, the name "Microsoft 365" was changed to "Microsoft 365 Copilot".
■A5 License user (Assignment of A5 Licenses): Those who fall under Category A below.
Category A: Among Gifu University members, administrative staff, administrative assistants, and temporary workers who use office devices managed by Intune.
■A3 License user (Assignment of A3 Licenses): Those who fall under any of the Categories B, C, or D listed below.
Category B: Among those affiliated with the Tokai National Higher Education and Research System, individuals who are not classified as A1 or A5 users.
Category C: Temporary workers who have been issued a THERS account through an individual use application.
Category D: Students enrolled at Gifu University or Nagoya University.
■A1 License user (Assignment of A1 Licenses): Those who fall under any of the Categories E or F listed below.
Category E: Among those affiliated with the Tokai National Higher Education and Research System, individuals whose job title in the HR and payroll system is "Part-time Lecturer".
Category F: Temporary workers other than those who have been issued a THERS account through an individual use application (excluding Category C).
*For details on registration in the Human Resources and Payroll System(COMPANY), please refer to the following.
- Faculty and staff receiving salaries or other payments from THERS are registered in the Human Resources and Payroll System(COMPANY). On the other hand, individuals who do not receive salaries or other payments from THERS may not be registered in the the Human Resources and Payroll System(COMPANY), even if they hold titles or positions at the university. This includes, for example, honorary professors and researchers who are paid by external institutions. Please note that in this case, you will be classified as an A1 License user.
- User type classification is automatically determined based on each individual's job title registered in the the Human Resources and Payroll System(COMPANY). Please note that the job title registered in the system may not always match the commonly used title within the university.
In addition, the the Human Resources and Payroll System(COMPANY) registers job titles that further subdivide job categories. The corresponding relationships are shown below, so please refer to them as well.
非常勤講師：非常勤講師、常勤講師（学内者）、非常勤講師（客員）、非常勤講師（附属学校）、招へい教員、スクールカウンセラー、短期非常勤医師、非常勤産業医、学校医、学校歯科医、学校薬剤師
教員（附属病院勤務の方）：教授、准教授、講師、助教、病院教授、病院准教授、病院講師、病院助教、特任教授、特任准教授、特任講師、特任助教、研究員
非常勤教育職（附属病院勤務の方）：病院助教
参考：Features and Limitations of Microsoft 365 A1, A3, and A5 Licenses