What is the retention period for Teams meeting recordings?

Q. How long are meeting recordings in Teams retained, and is it possible to change the retention period?

A. In the Tokai National Higher Education and Research System tenant, meeting videos are retained for 60 days, and the retention period can be changed.

The process for permanently deleting recorded data is as follows.

Ⅰ . Meeting recordings are retained for 60 days from the date the Teams meeting was recorded.

Ⅱ.  After 60 days the recording is moved to the Recycle Bin. In SharePoint, items in the Recycle Bin are permanently deleted 93 days after being moved there.

To restore recording data that has been moved to the SharePoint Recycle Bin, please refer to the steps below.

1. Open the Teams channel where the recording was stored before deletion, click the "Shared" tab, select "More commands (...)", and then click "Open in SharePoint".

2. Click "Recycle Bin" in the left menu of SharePoint.

3. Place a checkmark (✓) next to the recording you want to restore.
　*Teams meeting recordings can be restored from the SharePoint Recycle Bin if they are between 61 and 92 days old, counted from the recording date. Meeting videos that are 93 days old or older cannot be restored, so please be aware.

4. Click "Restore".

5. Open the channel in Teams where the recording is stored, then click the "Recordings" folder under the "Shared" tab.

6. Please confirm that the restored recording has been saved.

Please refer to the steps below for how to change the retention period.

Only the meeting organizer can change the retention period. Also, if you plan to extend the retention period, please confirm there is enough available storage at the destination before making changes.

Reference: How to check storage capacity in Teams (SharePoint).

1.  Click the meeting whose retention period you want to change, then click the "Chat" tab.

   
    

2.  Hover the mouse pointer over the area that says "Expires in XX days" to reveal "Change the expiration date. Learn more", then click the "Change" text.

   
    

3.  If the view setting in the top-right of the screen is "Viewing", change it to "Editing".

   

    

4.  Click "Expires after XX days" to display the available extension options, then select one to update the expiration.
   Extend by XX days: you can extend the expiration by XX days (7 days, 30 days, 60 days).
   Select a date: a calendar will appear so you can choose any date as the expiration date.
   Remove the expiration: after selecting this option "Never expires" will be displayed and the expiration will be removed.

   
    

5.  After the changes are applied, the update is complete once you confirm the number of days remaining and the expiration date.

   

    

The expiration can also be changed in Teams.

1.  From the channel where the recording is stored, open the "Shared" tab and select "Recordings".

   
    

2.  Click the "More actions (...)" for the meeting whose expiration you want to change, then select "Details".

   
    

3.  Click the expiration date in the right-hand pane to view extension options, select the desired extension to update the expiration, and confirm completion when the updated date is displayed.